We recruit, train, and manage dedicated teams that work inside your existing systems, so healthcare organizations and billing companies can grow without the bottlenecks of in-house hiring.
Healthcare Organizations Across the US Trust Pharmbills
For over a decade, Pharmbills has partnered with healthcare organizations across the United States to improve operational efficiency and revenue cycle performance.Our clients rely on us to deliver skilled, dedicated professionals who integrate directly into their systems and workflows.
10+
years
of healthcare outsourcing experience
1,500+
trained specialists deployed
3,000+
healthcare facilities serviced
50+
satisfied clients nationwide
Benefits You get with Pharmbills
Pharmbills builds and operates entire departments — not just support teams — managing billing, AR, credentialing, and collections.
From training materials to QA processes, Pharmbills handles performance management, freeing the client’s leadership from operational oversight.
Pharmbills-trained billers manage 10+ facilities within 3–4 months, compared to just 4–5 via in-house onboarding.
Long-term retention, structured management layers, and self-sustaining teams make Pharmbills a permanent operational backbone — not a temporary vendor.
As clients expand into new states or acquire pharmacies, Pharmbills adds ready-trained staff and systems instantly, without requiring internal hires.
Pharmbills Services and Healthcare Solutions
Pharmbills healthcare outsourcing covers the full scope of healthcare back-office operations. Rather than offering a single service line, we function as a comprehensive outsourcing partner, supplying trained professionals across every major area of administrative and financial operations.
- Patient eligibility verification and benefits check
- Charge entry and claims submission
- Payment posting and reconciliation
- Denial management and appeals follow-up
- Insurance provider and patient communication
- End-to-end billing operations within your existing systems
- Coding accuracy and compliance review
- Claims tracking, reporting, and follow-up
- Integration with your practice management platform
- Health insurance billing
- Aging
- Bank Reconciliation
- Resident payor source tracking
- Census, payments processing
- Invoice receipt, processing, coding, and payment
- Statement and Profit & Loss report review
- Bank statement, credit card, and petty cash reconciliation
- Vendor and client communications
- License, permit, and insurance submission and renewal
- Authorization request submission
- Supporting documentation and clinical evidence
- Payer portal navigation and management
- Ongoing payer communication and follow-up
- Daily transaction recording and journal entries
- Bank and credit card reconciliation
- Practice expense and revenue cycle monitoring
- Financial statement and balance sheet preparation
- Compliance support for audits and healthcare regulations
Ready to Scale Your Healthcare Operations?
Partner with Pharmbills to build dedicated teams that deliver measurable results from day one.
What Our Clients Say
See what Pharmbills partners have to say about their experience.
Technology and Automation at Pharmbills
Pharmbills healthcare innovation combines skilled specialists with modern tools to deliver accuracy, speed, and operational consistency at scale. Our teams work within your existing practice management platforms, EMR/EHR software, payer portals, and claims management tools without disrupting your operations.
Compliance, Certifications, and Industry Recognition
When working with Pharmbills, your data is protected to the same standard you'd apply to your in-house operations. Compliance is foundational to every engagement, built on the principle that client data should never leave a protected environment. Visit Our Trust Center
Contact usVitalii Chuiko
Chief Information Officer at Pharmbills
Chief Information Officer at Pharmbills
ISO 9001:2015
ISO 27001 and ISO 9001 certified, with full HIPAA compliance across all operations.
ISO 27001:2022
Independently audited and verified information security management, certified to the latest international standard.
SOC Security
24/7 cybersecurity monitoring and safeguarding of all operational environments
GDPR
Operations meet European Union data protection requirements for lawful, transparent, and purpose-limited data processing.
Secure Infrastructure
Pharmbills operational support runs on secure Microsoft Azure servers with endpoints and jump points protected by CrowdStrike.
HIPAA Compliance
Administrative, technical, and physical safeguards, including a HIPAA Compliance Officer, BAAs, audits, and staff training
What This Means for Pharmbills Partners
01
Patient and financial data are encrypted in transit and at rest
02
Role-based access with continuous monitoring (least-privilege by default)
03
Independently verified security posture, not self-reported
04
Compliance maintained consistently across every operating jurisdiction
Pharmbills provides an outsourced team of specialists working within your systems, under your protocols, inside our secured infrastructure.
The Pharmbills Approach to Healthcare Operations
Working with Pharmbills follows a structured, four-phase process designed to deliver measurable results without disrupting your current operations.
From initial Pharmbills healthcare consulting through full operational deployment, Pharmbills healthcare operations are managed through clear governance, defined milestones, and continuous performance accountability.
From initial Pharmbills healthcare consulting through full operational deployment, Pharmbills healthcare operations are managed through clear governance, defined milestones, and continuous performance accountability.
Phase 1:
Align & Design
We begin with technical alignment and leadership introductions. Together, we define your priority segments, success metrics, KPIs, and the scope of the engagement.
Phase 2:
Launch (0–3 months)
The initial team of trained specialists is deployed into your priority areas. Structured onboarding within your systems, scalable workflow setup, and scorecards are all in place from day one.
Phase 3:
Build (3–9 months)
Team leads and captains take over daily governance. Productivity and quality are managed against defined KPIs, with targeted workflow and automation improvements introduced as the team matures.
Phase 4:
Scale (9–12+ months)
We ramp methodically toward agreed capacity targets, optimize DSO and denial performance, and refine team structure as your volumes grow — all through a controlled, low-risk transition plan.
About Pharmbills
The Pharmbills healthcare outsourcing company is headquartered in the United States (Dover, Delaware), with operational centers staffed by over 1,500 trained specialists across 13 office locations.
Founded in 2016, we specialize in providing dedicated teams for healthcare providers and medical billing companies, supporting revenue cycle operations, administrative functions, and financial management.
Over the past decade, Pharmbills outsourcing company has served 50+ healthcare organizations across the United States, building a reputation for reliable service, strong staff retention, and measurable results. Our teams work within our clients' own systems and workflows, functioning as a seamless extension of their in-house operations. Learn More
Founded in 2016, we specialize in providing dedicated teams for healthcare providers and medical billing companies, supporting revenue cycle operations, administrative functions, and financial management.
Over the past decade, Pharmbills outsourcing company has served 50+ healthcare organizations across the United States, building a reputation for reliable service, strong staff retention, and measurable results. Our teams work within our clients' own systems and workflows, functioning as a seamless extension of their in-house operations. Learn More
Our team
Maria Treibitch
CEO
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Reuven Kogan
Founder
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Sia Malyshenko
Head of CSM
.avif)
Peter Druchkov
Global Operations Manager
Olga Melnichenko
Director of CEO
programs
programs
.avif)
Vitalii Chuiko
Chief Information
Officer
Officer
Why Healthcare Organizations Choose Pharmbills
The Pharmbills company is more than an outsourcing vendor. We operate as a long-term extension of the teams of healthcare organizations and billing providers.
$5 million saved in 9 months through proactive claims auditing. 300% client growth supported in two years. Clean claim rates above 95% and denial rates below 5%.
From day one, we build a coordinated structure around your operations, with recruiters, integration specialists, trainers, team leads, and delivery managers all working in sync.
Whether you need two specialists or an entire department, we scale at your pace, with most positions filled within 10 business days through the Pharmbills Academy.
Select team members train onsite at US client facilities, then return to lead and mentor offshore teams, producing specialists who understand your operations from the inside.
While typical outsourcing companies face up to 40% annual turnover, Pharmbills maintains exceptional team stability. This ensures your operations benefit from specialists who know your systems deeply.
Flat hourly rates, a one-time start-up desk fee, no hidden costs, and a 90-day satisfaction guarantee — typically delivering 30–40% reductions in administrative costs.
Let’s Talk
Brandon Bolnick
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Pharmbills Case Studies & Success Stories
From multi-department operational expansions to Pharmbills RCM support, here are real-world results from healthcare organizations partnering with Pharmbills.
Frequently
asked
questions
About Pharmbills
01
How fast do we start?
Once we sign the contract, our regular hiring period to find a great fit employee is up to 10 business days from the moment of the request submission.
02
Do we have training for the newcomers and who will be conducting it?
Once we sign the contract, our regular hiring period to find a great fit employee is up to 10 business days from the moment of the request submission.
03
How long do employees work?
Our average contract length is 12 months. We are oriented for the long-term partnership both with employees and our Clients.
04
How is work input monitored?
At Pharmbills we use proof of work software technologies, such as activity monitor, screen capture, and task tracking. We also have time tracking payroll software, a diversified reporting system and comprehensive evaluations, including but not limited to workload evaluation and performance evaluation.
05
What about HIPAA — cyber security
Our SOC cyber security team is safeguarding security 24/7, a top priority. At Pharbmbills, we pride ourselves for following the highest level of HIPAA Compliance: administrative, technical, and physical safeguards, including but not limited to HIPAA Compliance Officer, strict BAA policies, annual audits, and regular trainings on the protection of health information that include the latest updates from the HHS. All of our employees work from secure Microsoft Azure servers with end points and jump points protected by Crowdstrike.
